Tracking your fleet carries significant benefits, both in security and in money savings, but when you are ready to make a purchase of fleet tracking software, finding the right one is not always straightforward. With so many features, packages and systems on the market, how can you know which one is the best fit for your business? Here are some factors to consider.
Ease of Use
How easy is the system to install and use? Systems that have all the “bells and whistles” are great, but if you can’t figure out how to access the mapping system or read the reports, your GPS vehicle tracking investment is wasted. While you can expect some type of learning curve, look for a system that is easy to install and use.
The basic design of a GPS tracking system is to track vehicles in real time, but modern systems do so much more. To get the most out of your system, look for one with advanced reporting options. Even if you don’t need them now, you may want them in the future.
Today’s fleet tracking systems can track and report on a number of things, including:
• Driver safety
• Driver behavior
• Vehicle performance
Choose a system that offers the largest number of reports, and your business will be well positioned for future needs.
One of the benefits of having a GPS tracking system is the fact that the system can alert you to problems. Some systems can be set up to alert you if the vehicle or piece of equipment travels outside of the jobsite parameters, allowing you to take action if there is a risk of theft. Alerts can also notify you about maintenance needs for your vehicles — enabling you to take action to fix the vehicle before a problem grows and the vehicle needs to be repaired at a high cost. Look for alerts that are compatible with the type of work your business does.
Your business may have five vehicles now, but what happens in 10 years when you add 10 more vehicles? Make sure you choose a system that is scalable, so you can easily add or remove units as your fleet evolves.
Are you always at your desk monitoring your business operations, or does your work take you in the field? Many fleet tracking systems are designed for large fleets with a central fleet manager who stays at a computer most of the day. However, countless small- to medium-sized businesses have managers who are in the field. Make sure the system has a mobile app, user portal or account you can access with an Internet-connected mobile device, so you can monitor your fleet no matter where your work takes you. And ensure that the system feeds you the information that you deem important eliminating the necessity of watching the map throughout the day to know the specific events important to your business.